Accounts Payable Assistant

Our client is a well-established organisation within the real estate sector, known for its strong portfolio and commitment to delivering high-quality, flexible spaces across the UK and Europe. The company fosters a collaborative, forward-thinking culture that values innovation, attention to detail, and operational excellence.

The Role

You'll support the finance team in ensuring accurate and timely payments while contributing to continuous improvement initiatives across accounts payable operations. This role will be 4 days in the office.

Key Responsibilities

• Process 500 invoices weekly (PO and non-PO), maintaining accuracy and efficiency.
• Ensure compliance with internal controls and proper coding across multiple legal entities and business units.
• Perform PO matching and validation before posting.
• Resolve discrepancies in pricing, quantities, or deliveries by liaising with procurement, vendors, and approvers.
• Support vendor account management and timely payment processing.
• Conduct supplier statement reconciliations and follow up on outstanding balances.
• Collaborate with internal stakeholders to maintain smooth AP operations.
• Use Excel (VLOOKUPs, Pivot Tables) to analyse data and support reporting.
• Assist with process improvement, automation, and documentation initiatives.

Requirements

• Proven experience in Accounts Payable within a medium to large multi-site organisation (real estate sector preferred).
• Understanding of P2P workflows and 3-way matching.
• Experience with ERP systems (SAP, Oracle, NetSuite; SAP Business ByDesign and Salesforce desirable).
• Strong Excel skills (VLOOKUPs, Pivot Tables, Filters, Conditional Formatting).
• Solid reconciliation and query resolution abilities.
• Commercial awareness and attention to detail.